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View Full Version : Expo Attendies (UPENE, UPEC, UPEW) - We need your help with this.



Oldbitcollector (Jeff)
05-18-2010, 03:27 AM
Gang,

Our final attendee tally for UPEC was 94. We had around 130 registered.

We need your help.

While we don't charge for attendance, our RSVP system is designed to give our team (and sponsors) an idea
of how to budget for these expos. A tricky part is the food. In the case of an expo location which requires
us to order a month ahead of time, we have to be able to count on our numbers. (within reasonable limits.)

When I pre-order food for a group of people, those small local businesses are counting on our order. Many times
they are ordering supplies ahead, as well as making sure that extra staff are ready to swing into action.
We can always adjust a "little" without causing a problem, but like any good guest, we are looking to
keep our word and do what we said we would do.

In fairness, several folks did contact me and let me know they could not arrive, but not 35 of you.
We need your help by only registering for an expo you are fairly certain you will be able to realistically attend.
(If something changes, then be a good guest and let me know ahead of time if possible.)

We'll do our part by continuing to find ways to improve your expo experience.
We've even hashed out some additional stuff on audio, etc which will make our game even more impressive
by the next expo. Our team, Bryan, Rebekah, Matt, and myself are committed to this amazing project.

Thanks guys! I'm already looking forward to UPEW!

OBC

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John R.
05-18-2010, 04:19 AM
OBC;

One thought would be to do what we've been forced to do on some company outings (actually at the last three employers spanning 20 years) for the same reasons:

Registration involves a fee. If you don't show, you don't get the fee back, so sorry.

If you cancel far enough ahead of time, no problem, full refund. (lenght of time varied based on event requirements)

If you show up, you get the registration back in some way shape or form. In some cases, cash. In others it was drink tickets (cash bar, tickets good as cash) or some other way of covering what otherwise would be an employee expense.

There are lots of "gotchas" for this particular situation. Dealing with payments at registration, refunds for those who cancel on time, and how to give the value back (cash, goods, raffle tickets or what).

Personally, I could see "requiring" registrants to buy X dollars worth of raffle tickets for the Red Cross. When you show up, you can enter them. If you don't show up, you just made a donation, either to the Red Cross, or to help offset the expense of waisted food.

Jeff, I can see you making faces at me, and understand the complications and negative implications. What I'm really hoping for is that these thoughts help trigger a more workable solution.

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Oldbitcollector (Jeff)
05-18-2010, 04:27 AM
Actually, our team has talked at length along these lines..

We've got some ideas which should help, but I thought I'd appeal to our attendees to do their part. :)

(BTW, we were able to re-purpose about 90% of all of the leftovers, so very little was wasted. :)

OBC

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John R.
05-18-2010, 04:27 AM
I broke this out to a separate reply on purpose:

When we were collectively talking about that at the end of the expo, the fact that this was a full 25% plus didn't register.· That high of a no show is rediculous on so many levels.· The amount of food waisted, the lack of anticiapted contacts for vendors, etc.

That's right folks 1/4 of you signed up for a free to you event, that was not free to the sponsors and vendor participants and didn't show up!

For those of us who find these Expos of value, we need to apply peer pressure to see that this doesn't happen in the future.· If sponsors/vendors start to see this type of thing as a pattern, they will think twice about coming, or committing money to sponser these events.

A certain amount of "no shows" are expected.· 25% is just plain rude.

There is a difficult balance to be had.· I'm quite certain the organizers don't want to discourage anyone from signing up, but by signing up "just in case I can go" is not fair to the sponsors, and in some cases also would not be fair to others who would like to go, but by the time they "know" that could attend, the expo is "full up".

Let's find a way to make this work for everyone.


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John R.
05-18-2010, 04:31 AM
Backing off of "ranting mode", how about two other possibilities:

A category of registration that says "I want to go, but may not make it". This category gets you a ticket, but not some of the "freebies" (e.g. meals and/or gift bags, etc.).

Alternately, have the ability to show up "un registered" with the same caviats, no freebies.

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John R.
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John R.
05-18-2010, 04:33 AM
Oldbitcollector said...


(BTW, we were able to re-purpose about 90% of all of the leftovers, so very little was wasted. :)




There was at least one birthday party with unexpected 'zas..., and they were most grateful!

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sylvie369
05-18-2010, 04:47 AM
I wasn't aware that we were going to be fed, and was surprised and pleased. However, not having known that in advance, I might have registered even if I'd thought there was a fair chance I wouldn't have made it. Now I know better, and yes, of course I will not register for an expo unless I'm genuinely planning to attend. I also was almost a no-show due to car problems, as I mentioned in an earlier thread. I wouldn't have been able to warn you too much in advance (about a week) about my non-attendance, but if something like that comes up I will make a point to inform you/the organizers.

I would not be at all averse to paying a small attendance fee, and I think that might be a viable way to keep the no-show problem down. If you had charged me something like $10 to attend, I would have still most certainly attended, and would have been very pleased at what I'd gotten for my money. If it had been (say) $30 I'd still have·been pleased, though that might be enough to make them·think twice about attending in some situations. Of course collecting a registration fee opens all sorts of other issues for the organizers, and you'd have to balance whether the improvement in ability to plan was worth the extra hassle.

UPEC was my first expo, and I really want to thank you, OBC, for the great job that you did. And of course Parallax was wonderful as well, as were the other attendees. I'm quite glad that I attended.

You might consider adding a forum here for Expo presentations. The idea would be that presenters could upload (or link to?) their materials (handouts, Powerpoints, photos/videos). I would like to see (Gadget Gangster) Nick's materials again, for example.

Post Edited (sylvie369) : 5/17/2010 9:53:53 PM GMT

rjo_
05-18-2010, 04:48 AM
I was guilty of this last year... twice. Obviously I care about the expos and fully intended to go... but at the last minute I ran into issues that I just couldn't get away from... twice. I never gave the issue of food prep a serious thought. I have held similar meetings... but I never fed people for free and I didn't ship free products across a continent.

Rich

Ken Gracey
05-18-2010, 05:03 AM
I don't get cranky very often.

I agree with OBC's approach and some of John/Rich's suggestions. If we knew that 25% wouldn't turn out we could have saved money on the unit cost/person and we could have provided those who attended with further benefits. Parallax's cost/person includes expense (accounting term) for those who don't attend, so I'm even more sensitive to this than OBC. These costs are in food, hardware packages, etc.

I can truthfully say that we're a generous company, to our team and customers. To do this we request a similar commitment from people who click on the "please register me" button.

A further problem is that a non-attendee has locked a position that somebody else may desire.

I recognize that situations happen and people are unable to attend, but they should use the cancellation process. Having been through this with our BASIC Stamp Educator's Courses, I could tell you that a registration with fee solved the problem. Not sure what to do here - it's up to OBC.

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Rayman
05-18-2010, 05:18 AM
I'm also involved a bit in conference planning and for the things that involve a lot of cost, we've moved from free to some minimal cost just to get a realistic idea of the attendence...

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Sapieha
05-18-2010, 05:23 AM
Hi Ken Gracey (Parallax).

You said.
"Not sure what to do here".

Not Register that ones to NEXT UPE's

Regards

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Sapieha

rjo_
05-18-2010, 05:26 AM
I was also very concerned that if I did anything to promote the meeting locally, we would end up out of space and turning people away at the door. And we would have really super Propeller people trying to find themselves in a mob of on-lookers.

There is no perfect mix. And we will never have a meeting that cannot be improved. As it was, every seat in the lecture area was full. The demo area was full and everyone that came had something to offer, a Propeller tale to tell and the most fascinating array of of techno-life histories.

A remarkable experience for everyone.

Rich

Roy Eltham
05-18-2010, 05:39 AM
When I registered for UPEW, I was actually surprised that it was free.

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badpacket
05-18-2010, 06:00 AM
I like Sapieha's idea. I just tried to register for the West Coast event and it is already full. I asked about some sort of Waiting List for cancellations, I could make the drive on short notice.

Not sure about rjo_, don't promote the event because newbies would get in the way of Prop-gurus?
OK, thats starting to sound like more a party for a high-school clique than an event to publicize and evangelize a commercial product.

BTW, if you have barely enough open spots for the existing Propheads, then this isn't really about increasing exposure of the product to new people. I guess thats why this is the 'Unofficial" event? I don't see an 'Official' event listed on the main website for 2010, so aside from Maker Faire in San Mateo, there is not much chance for the average hobbyist or engineer to get to any hands-on or face time with a real person?

I've helped run these sorts of things in the past, and the vendors fee usually helps cover the food and part of the space rental.
If the goal is to help vendors sell their products primarily, then you are probably on the right track.
If the goal is to increase interest among hobbyists and curious engineers, with an eye towards sales, then this seem pretty backwards.
You need the maximum number of interested parties actually able to get into the venue. A free slice of pizza or a soda is nice, but thats not why I am driving 14o miles from the Bay Area...
Bring that stuff in and sell it at cost, that way no complaints from vendors. Extra food is a pretty common thing at these types of events, check with the local foodbank or churches in the area for extra's. This should be pretty small expense as most of it has been covered by sales.
If there are free-bees being given away, then give everyone a ticket and pick numbers. Heck, have Prop running some app that keeps track of the numbers picked and allow people to go up and check their numbers. A Prop, little cell camera, character recognition, flash you card under the camera and it tells you if its been picked, yet.

Just my $0.02 worth having helped run some of these things. It just depends on what path you are looking to take, bringing the faithful together, or bringing others into... enlightenment. :)

Ken Gracey
05-18-2010, 06:20 AM
OBC will be increasing the UPEW attendees limit to 200 people in the next day, BTW.

Sapieha has one idea that may work, especially if OBC can be the bad guy!

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sailman58
05-18-2010, 06:33 AM
When I signed up for UPEC, had no idea that I would be undergoing surgery a month ago, nor did I expect that my relationship would blossom to the point that I would become a regular commuter between Maryland and Florida running up and down I-95.

Jeff, did you receive my cancellation? I know that I wrote to you, but my name was still on the list the last time I checked.

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Oldbitcollector (Jeff)
05-18-2010, 06:44 AM
sailman58 said...

Jeff, did you receive my cancellation? I know that I wrote to you, but my name was still on the list the last time I checked.


Ron, I did indeed! And some others.. Just trying to train the rest of our group. :)

OBC

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John R.
05-18-2010, 06:44 AM
sailman58 said...
nor did I expect that my relationship would blossom to the point that I would become a regular commuter between Maryland and Florida running up and down I-95.


<disclaimer>
Um, it's been a long week at work today, so I can't take responsibility for a few sarcastic (but hopefully humorous) comments. This one I really can't help, so my apologies to your significant other...
</disclaimer>

Careful there Sailman! If you are already giving up the prop expo for the relationship, you should probably start selling off your parts, tools, equipment, etc. You REALLY need to set the tone early on! Once you start down the road of self sacrifice, it is a dangerous and slippery slope!

On the other hand, I had my wife tail along. She watched and pretended to listen to two of the presentations but later said "I didn't understand anything they were talking about."

The part I really can't figure out, is she said she had a good time... She also went to the ATM to get more money for more "stuff". (Am I a luck guy or what!)

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Chris_D
05-18-2010, 07:09 AM
Last year I had hoped to make it to the event in Ohio and had to cancel about a week before the event.· All it takes is 20 seconds to send an email - OBC even thanked me for letting him know, so don't worry about upsetting anyone if you need to cancel.

Regarding a fee for the expo, in my opinion it would be a good idea.· The revenues would help cover the costs of running such an event.· But even with the fee, it is still proper to·communicate·your cancellation·- it was upsetting to see all that food there and not enough people to eat it.· I tried to eat it all but could not do it - I ate so much, I had to buy XXL shirts instead of the usual XL!

The fee for these·events doesn't need to be much, just enough to make people think twice before hitting that registration button.· I am pretty sure everyone that went would say it was a great value at the price of free and I bet they would say the same thing if the price was 10 or 20 dollars.

Just my 2 cents worth.

Chris

localroger
05-18-2010, 07:22 AM
I have talked to my corporate masters about attending UPEW next year, and they're in favor so I will probably be signing up. (This year it was just impossible. Since none of the expos seem all that close to Louisiana I might as well go to the one where I can see the Parallax facility and meet all the remarkable people who make this stuff possible.) I would have no problem with a non-refundable signup fee; I imagine such a fee would be considerably lower than the cost of transportation and lodging should a true emergency prevent attendance. It's a pretty standard arrangement in other venues. My wife does seriously hardcore birding tours, and those always have a (hefty) nonrefundable retainer. But that's necessary when you're hiring a world-class raptor expert and the entire tour is maybe 15 people and they are making arrangements for food, lodging, and transportation in Panama or Kenya.

Nick McClick
05-18-2010, 07:25 AM
@sylvie - Normally I put up a post with my preso before the expo, but I ran out of time. I'll get it up in the next few days and put a link the forums.

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Bean
05-18-2010, 08:23 AM
I think $20 is not unreasonable considering all the free stuff (hardware, food, etc).

Bean

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tmaynard
05-18-2010, 08:24 AM
I consider myself a responsible attendee -- I don't sign up unless I'm pretty sure I'm going to attend. This was my first UPE and I'm definitely going to another -- possibly multiple events/year. UPEC exceeded my expectations by a wide margin. I never expected food/drink. I confess I was blown away by the whole event.

My idea: free admission (as now) and pay for meals with some kind of additional "ticket." There was a huge (ginormous) amount of uneaten food at UPEC. I tried my best. but I couldn't begin to reduce the pile of leftover food.

Option 1: [ ] I'm planning to attend
Option 2: [ ] I'd like to have lunch/dinner ($5.00) <or whatever is reasonable>

Any uncollected giveaways could certainly go back to Parallax, thus losing only the cost of assembly/packing. Of course, there's still the problem of folks checking both options and then not showing up ... but at least the money is paid up front. And meal tickets would be necessary to gain admittance to the dining area.

I certainly wouldn't object to that scenario, and I would willingly pay up front for my meals. Or, opt to dine in a local eatery instead. Either way, it seems to benefit the community at large, and smooth the overall operation at least a bit.

Tom.

sylvie369
05-18-2010, 08:34 AM
Nick McClick said...
@sylvie - Normally I put up a post with my preso before the expo, but I ran out of time. I'll get it up in the next few days and put a link the forums.


Thanks. I really enjoyed your presentation.

Paul

Microcontrolled
05-18-2010, 08:36 AM
I think that the best way to keep this from happening is to have them pay $10-$20 in advance which would be given back if the person showed up or canceled 1-1 1/2 months in advance, but would be put toward the expo if the person did not show up. This would keep it free but also make people show up at the same time. I would like to keep this expo free, as it encourages prop newbies and others to show up that usually would not.

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John Abshier
05-18-2010, 08:59 AM
I thought about the number of badges on the table as I drove back to my motel. If people have to put some money on the line, they will be less likely to sign up unless they are going to attend.

John Abshier

SRLM
05-18-2010, 09:43 AM
I'll speak up as one who didn't attend UPEC. I decided not to go about two months ago, and so put it out of my mind. I didn't get any mass reminder emails, so I assume either a)I didn't sign up or b)there weren't any mass emails. If it's the latter then I'm sorry I didn't deregister. Mass emails would help me remember that I signed up, and perhaps as a reminder to deregister.

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Nick McClick
05-18-2010, 10:01 AM
@Sylvie - I just put the presentation up on the Gadget Gangster facebook page - it's right here (http://www.facebook.com/#!/photo.php?pid=95674&id=109394489096688). I also cleaned it up slightly from the original and added a few slides.

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Phil Pilgrim (PhiPi)
05-18-2010, 10:11 AM
I would have no problem forking over a non-refundable fee to register for these conferences. What you get in return so far exceeds any fee charged, that it would be unseemly to complain. $20, $30, $40: not a big deal, even if I can't attend at the last minute. Heck, the hotel and travel costs way more than that! But 30 times that, or more? Yes, that is a big deal for the sponsors to cover the very real cost of no-shows.

For years, I'd been involved with a local running race, which charged a non-refundable fee for entry -- and more if you waited until the day of the race to register. Break a leg and can't run? Lo siento mucho, but no refund! Moreover, day-of-race registrants were not guaranteed to receive a shirt on race day, although we did mail them out to finishers who had to wait, and they did get beer and bagels upon finishing. There's nothing wrong with a business model like this. It simply recognizes and deals effectively with the frailties of human nature and protects the sponsors from soaring costs.

-Phil

rjo_
05-18-2010, 10:30 AM
There is no perfect solution. At the end of the day, Oldbit has to decide what he wants to do. This is an important topic. While $20 dollars is no big deal for the conferences as they currently are configured, it will have a definite impact on future meetings in unintended consequences. To make meetings like this a mass event, the price point is highly critical. Oldbit likes it the way it is... but the City Fathers of Ottawa would like to attract thousands of people in the future and are interested in working hard and spending their own money to do so:) They have been waiting for something like this for a long time... and are perfectly capable of jumping on it and pumping it up.

Just a thought:)

Phil Pilgrim (PhiPi)
05-18-2010, 10:33 AM
BTW, even with a regstration fee, there's nothing wrong with discounts for bona fide students. http://forums.parallax.com/images/smilies/smile.gif

-Phil

rjo_
05-18-2010, 10:57 AM
If students aren't free... I'm not coming.· And I say that with a smile from ear to ear... because I know students are going to get in free... we can charge everyone else, but leave the kids alone:)

rjo_
05-18-2010, 11:01 AM
Family discounts... forum discount... bring a project get in free. You could charge a fee to register and then give it back at the door. Ideas... let's put them out there.

I don't think this is an emergency... Jeff has lots of time to ponder.

DogP
05-18-2010, 11:19 AM
That sucks... but the number sounds kinda high. How did this compare to numbers from last year's events? Is it maybe because Chicago has more locals, and locals would be likely to sign up "just in case", but then decide they have better things to do? Do you have a geographical distribution of no shows?

I personally would be glad to pay a small fee/donation to attend... it seems like the majority of people come from pretty long distances, and a $10-$20 donation would be very reasonable, and not difficult to swallow. I mean, I bought at least that much in raffle tickets last year, so if it was just a required raffle purchase (must be present to win), it would negatively affect very few. Obviously, there should be some exemptions, like minors/students... or maybe charge by the carload/party (since I could see people leaving kids/spouse behind if they don't want to pay the fee for each of them, but we need to plant the bug in them too ;) ).

Pat

sylvie369
05-18-2010, 11:19 AM
Nick McClick said...
@Sylvie - I just put the presentation up on the Gadget Gangster facebook page - it's right here (http://www.facebook.com/#!/photo.php?pid=95674&id=109394489096688). I also cleaned it up slightly from the original and added a few slides.


Thanks - got it.
·

Oldbitcollector (Jeff)
05-18-2010, 08:24 PM
Guys,

Understand that it's not the numbers themselves that were a problem. I expect that the expo will easily grow nearly 50%
in the next year we do UPEC. The issue is the percentage of folks who quickly signed up without realizing they were
making a commitment. A similar occurrence happened at UPEW last year, so this thread is to simply bring the
problem to the attention of folks so that they understand our intentions when we use RSVP to register.

If this thread helps bring the number of missing folks down from 25% to 5%-10%, then it's done it's job.

OBC

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Oldbitcollector (Jeff)
05-18-2010, 08:26 PM
SRLM said...
I'll speak up as one who didn't attend UPEC. I decided not to go about two months ago, and so put it out of my mind. I didn't get any mass reminder emails, so I assume either a)I didn't sign up or b)there weren't any mass emails. If it's the latter then I'm sorry I didn't deregister. Mass emails would help me remember that I signed up, and perhaps as a reminder to deregister.


We did use mass reminder emails. Perhaps not enough, or yours was caught somewhere...

OBC

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CannibalRobotics
05-18-2010, 08:41 PM
Guilty as charged! Last summer...

I know you wanted attendees only but here but this might be worth considering. (I got OBE as the event approached, one of those things. Missed the CES too!) I've done similar events for numerous volunteer organizations and the ONLY incentive that has ever worked was that participants had to have some skin in the game. Even if it's a modest fee to attend, $50 they have a vested interest in being there and your costs are covered regardless.

The other comment I'd make is that if your pushing 200 as a limit from grass roots in a few years then the event is a smashing success! Maybe it's time to start looking at taking a more selective or "level" approach - student, engineer, professional. Whether you like it or not, you are heading towards a full blown professional conclave with breakouts.

my $0.02

Jim-



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Oldbitcollector (Jeff)
05-18-2010, 08:48 PM
Well stated..

These are "grown pains" that are part of any project like this.. All growing organizations will go through a little of this.
We have been learning the process as we go so to speak, and are improving our game as we go.

It's still amusing to me that this has evolved from what was intended to be a simple get together for 30 people three years ago.

Honestly, at the current rate of growth, I can easily see this expo grow to 4 (or 5 with one that keeps moving) locations,
and as many as 300-500 people at each location. My numbers are always modest, so I'm sure I'll be blown away again
as some point as folks filter in past my expectations.

:)

OBC

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rjo_
05-18-2010, 09:11 PM
OBC,

Parallax excells at strategic thinking. I imagine that the problem for Ken is trying to figure out is this: "if I use the expos as part of mybusiness strategy... will it perform in a predictable and reliable way?" I think we can grow EPEC any way that Ken wants us to... and it will be a good test of everyone's best guessing abilities.

thanks again,

Rich

Ttailspin
05-18-2010, 10:25 PM
It is The sign of a Great Host to be concerned that ones guests have full stomachs..

However, No real polite "to everyone", way of saying this, but..

I ain't goin to Rocklin for the Food, I'll skip lunch, If You'll skip the Fee..
Just want to see Robots, Turing Machines, and Pictures of Hundred Pin IC's, ect,ect...

But, Lunch?...What is it?, Catering by the finest? Hot Dogs in a steamer? Roach coach in the parking lot?
Thats what a fee would have to be implemented for... Pleasing Everyone all at once..
Bah,No such thing as a "Free lunch" so.. skip it, and pass the saving's on to the customer. :)

Now don't get Me wrong, I am bringing Plenty of Cash for to purchase the latest in goodies,
And Put Me In for all the Red Cross drawings,(they got gallons of my blood, gotta keep the fridges working)

It's just that, Maybe don't worry about food, and stick with what You do best.

Anyways, that's just My two cents...
Looking forward to UPEW.

Phil Pilgrim (PhiPi)
05-18-2010, 10:41 PM
Ttailspin,

Have you been to a UPE? The food at last year's UPEW was outstanding! And it's a real convenience, too, because otherwise you'd have to drive quite a distance to find something. Moreover, the food breaks provide a chance for social interactivity that sitting in chairs and listening to presentations cannot. Parallax has been very generous in providing this service, and I would not be the least bit unhappy to pay a fee to see it continue.

-Phil

schill
05-18-2010, 10:43 PM
Plus, by eating "in the venue" you don't feel like you are missing out on anything. If you go out to find food, you don't know what everyone else is doing while you are gone.

Ken Gracey
05-18-2010, 11:16 PM
OBC will be in charge of food at UPEW this year.

We're under his control and command, strictly in a response/supply role.

So, feel free to start lobbying OBC with your food requests!

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Ken Gracey
Parallax Inc.

Follow me at http://twitter.com/ParallaxKen for some insider news.

vanmunch
05-18-2010, 11:44 PM
@ OBC

First, thanks for doing all of this. I'm still on a conference high and I can't wait for the next one.

Second, someone asked about using interactive video conferencing with the presentations. My mom and her business partners actually own a video conferencing company that specializes in this sort of thing (group conferences with slides, one-on-ones, health care, distance education) and are able to record everything from everyone. I'm sure that we'd be able to work something out. If you're interested, please send me an Email (vanmunch at yahoo dot com) and we can talk some more or just video conference and let you see it. There's no special software or equipment other than your web camera and it works great overseas.

The company is VIFamilies (FYI Their main focus is health care and keeping family members connected while their in long term care or nursing homes, but it's used a lot for distance education courses)

http://www.vifamilies.com/

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My wife is very, very understanding

rjo_
05-19-2010, 12:25 AM
For lunch

I personally love hot dogs. I don't care where I am or what I am doing... a good hot dog always goes down well. But if you are going to have hot dogs... then you have to have a cheese dip. There is nothing better than a good hot dog and a cheese dip. If you have good hot dogs and a cheese dip... then you are going to need some good mints and free aerosols of deodorant. Because after a good hot dog and a good cheese dip... I need a good shower.

For dinner, I prefer prime rib. And a good mustard... not one of those fancy mustards. Plain old mustard. You can't have prime rib without baked potatoes, I like mine stuffed plain but then I need about a quarter stick of butter. For desert: apple pie, of course. I prefer mine warmed, with a side of ice cream.


Rich

Ttailspin
05-19-2010, 12:26 AM
Nay, It was not a complaint about how the food is going to taste, it's more of a vote really,
I vote for more People and Vendors, and if that means·Hot Dogs in a Steamer that I pay $5.00,
Then thats Ok to Me...

In fact, it's the Norm. All the Train and Woodworking·Shows I have been to,
have all had a Cover Charge, and Ya, I paid the $10.00 for Two Hot Dogs and bag o chips.

Some of the "Shows" were Not worth the Cover Charge,·Some did'nt even have food at all..
And the·Freebies... Anywhere from: "full color five page hand outs with small samples that don't work."
To, "Here I'll Write down the Modal Number for You, and You can look it up on the net.."

All·of the "Shows" that are most·Memorable to Me however,... Was'nt because the food was good...
It was·allways·the Well done·Vendor·Display's and Presentations, that I remember the most...

But.. thats not what this post is about,
I think it's supposed to be·more of a "Please Don't RSVP if You Can't Make it to the Party" kind of thread.
And I apologise for any thread HiJacking on My part.(I was Pre Coffee when I saw this thread)


AnyWay's,·I will be there·to see the stuffs. and if I can stuff·My face for Free!! BONUS..

Iv'e only·been to Two County Fair's, and a Hog Callin',·So UPEW is gonna be a real treat for Me.

Phil Pilgrim (PhiPi)
05-19-2010, 12:59 AM
Ttailspin,

LOL! I've never been to a Hog Callin' so can only imagine what kind of food they serve. But I'd bet a side of bacon that the food at UPEW is better -- and better for you! http://forums.parallax.com/images/smilies/smile.gif

Also, don't worry about hijacking the thread. The whole idea of an RSVP is so the sponsors know how much food and other stuff to have available for attendees. So the issue of food (how much and what kind, whether to charge a registration fee for it, etc.) is very much on-topic.

-Phil

ElectricAye
05-19-2010, 01:25 AM
Phil Pilgrim (PhiPi) said...
...Heck, the hotel and travel costs way more than that! ...


I did not attend, nor did I register. But I think it's perfectly reasonable to charge a fee for registering. I bet even $5 would make the difference between people signing up just for the heck of it vs. people signing up because they really intend on being there. I think Phil is right: the hassle of attending something like this is a much greater burden than a nominal registration fee.

Oldbitcollector (Jeff)
05-19-2010, 01:47 AM
Our continued expo circuit for 2010 signup will not change, however I can see us implementing some
of these suggestions for the 2011 expo roundup. For now, I think the thread is understood, and completely on-topic.
(food discussion and all)

The funny part about food is that if you want consensus, it comes down to beans and weenies. :)
(Not that I want to be around 100 people who just ate beans and weenies ;)

Bryan and I have talked at length about this, and have a solution which should work for the rest of the year.
If folks will do their part we'll be fine and everyone will have a great time!

OBC

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Oldbitcollector (Jeff)
05-19-2010, 01:47 AM
Our continued expo circuit for 2010 signup will not change, however I can see us implementing some
of these suggestions for the 2011 expo roundup. For now, I think the thread is understood, and completely on-topic.
(food discussion and all)

The funny part about food is that if you want consensus, it comes down to beans and weenies. :)
(Not that I want to be around 100 people who just ate beans and weenies ;)

Bryan and I have talked at length about this, and have a solution which should work for the rest of the year.
If folks will do their part we'll be fine and everyone will have a great time!

OBC

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RichK
05-19-2010, 02:36 AM
Beans and weenies sound just perfect. Add in a little keg of beer or two and you almost have a county fair.

Then just need a robot cow chip throwing contest. Most distance wins a clean arm for the robot. Remember to pick a chip with a little moisture in it. Too dry and it just disintegrates.

Had a great time. Can't wait till next year. Checked on Norwalk and it's a little over 400 mi which makes it a little too far.
Haven't told the wife yet how much I spent, but what she doesn't know won't hurt me.
Take it slow.
Rich.

R Pankau
05-19-2010, 03:31 AM
Providing lunch and dinner was quite generous I must say, However I ended up missing lunch myself and eating at one of the local restaraunts nearby. No complaints, just hadn't planned on necessarily staying at the expo for the entire day.
Was there a special RSVP for lunch and dinner on the signup? I can't recall. With an all day event like this I would expect an average person to stop by at a random time, spend a few hours and leave. So I guess the odds of being there at lunch time are 1 in 5. Maybe the meals should be a seperate signup? no signup no eat. That way attendees are planning a little more if they intend to eat at the exp rather than popping in whenever.

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Jim Fouch
05-19-2010, 04:05 AM
I think OBC and Parallax have a good formula going. I have been to every event so far and will be to all the ones in 2010.

I would not have any issue with paying to register.

I get so much enjoyment from meeting so many others with same affliction as me. lol

The food at all the events has been great and I fully understand the issue of having an accurate head count when pre-ordering the food.

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Jim Fouch

FOUCH SOFTWARE

Lev
05-19-2010, 08:19 AM
I would gladly pay a modest registration fee, although it would not affect my commitment to come one way or the other. I have a non-refundable plane ticket all the way from New Hampshire to California and back, that is my commitment ;).

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-----Lev

sailman58
05-19-2010, 09:01 AM
Hey John R,

After 20+ years as a widower, I had given up hope of finding somebody at my advanced age (68). Now that we have taken the relationship this far, I will do whatever I have to in order to keep this going. I know how rare it is to find somebody.

Now back to Propeller Expo.

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Ron aka sailman58